Build a business that holds up
Keep outside crews ready, informed, and accountable.
Company-wide subcontractor assignments, job ownership, acknowledgements, compliance risk, open issues, and coordination follow-up.
Useful to the people doing the work
Where subcontractor management fits
Administrator
Set up the rules, access, and records the rest of the company relies on.
Manager
Keep team readiness, ownership, and exceptions visible.
Owner
Reduce avoidable risk while keeping the company practical to run.
How the work moves
A practical way to run this workflow
Coordinate outside crews across jobs while keeping assignment status, acknowledgements, compliance issues, and follow-up ownership visible.
Who uses it
- Operations managers assigning work to outside companies or independent crews.
- Job owners tracking acceptance, status, communication, and open issues.
- Compliance leads confirming outside workers are ready before work begins.
Set it up right
- Maintain accurate vendor and subcontractor records.
- Define required compliance evidence and who reviews exceptions.
- Choose an internal owner for every subcontractor assignment.
Run the workflow
- Create the assignment from the correct job and vendor context.
- Set the internal owner, work status, due dates, and acknowledgement expectation.
- Share the controlled subcontractor handoff and keep job communication on the assignment.
- Review overdue acknowledgements, blocked work, open issues, and expiring compliance evidence.
- Close the assignment only after completion details and outstanding issues are resolved.
Do not let this slip
- Every assignment has an internal owner and a real job.
- Blocked or overdue work has a documented next action.
- Compliance exceptions are resolved or explicitly approved before dispatch.
- Outside users receive only the job context they are authorized to see.
What it hands off to
- Jobs for scope, schedule, documents, and closeout.
- Inventory for vendor and purchasing context.
- Compliance for readiness evidence and expirations.
- Communications for assignment follow-up.
See it with your process
Walk through subcontractor management using the way your company works today.
No generic slide deck. Bring a real handoff, problem, or operating question and see how the workflow fits.