What good looks like
An approved period with complete, non-overlapping, correctly categorized time that is ready for payroll and job costing.
Have these details ready
- All job and non-job time for the period
- Correct job, activity, break, travel, and leave categories
- An assigned approver and payroll cutoff
Run the workflow
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Employee reviews the period
Check each day for missing clock-out, overlap, wrong job, incorrect category, breaks, travel, training, leave, and notes.
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Correct before submission
Edit through supported controls or request the authorized correction. Explain unusual duration, manual time, or work outside the schedule.
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Submit on time
Submit the complete period before cutoff and confirm its status changes from draft/open to submitted.
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Approver works exceptions first
In Timesheet Approvals, filter pending records and inspect missing punches, overtime, overlap, unusual job duration, and unassigned time.
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Approve or return
Approve only when the record is complete. Return or reject with a specific correction, owner, and deadline.
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Verify payroll readiness
Confirm approved totals, overtime, leave, and job time match the period summary and no late submissions remain hidden.
Check your work
Do not call the workflow complete until these statements are true.
- Every expected employee has a disposition
- Approved entries are complete and non-overlapping
- Payroll and job-costing totals use the approved data
If something does not look right
A submitted timesheet is wrong
Return it with the exact correction instead of approving and relying on an off-system note.
A technician forgot a punch
Use the approved manual correction with actual time and reason; do not estimate without confirmation.